Moving office need not be a traumatic experience. If you plan far enough in advance and consult your furniture removal company about the logistics of your move you can make a very smooth transition with minimal disruption to your business.
Although the complexity of the move will vary with the size and type of organisation, there are still several common tasks that every office manager will want to make sure of so that the move goes without a hitch.
Furniture removal the simple way
Here, we are going to look at three essential points for organizing a furniture removal and although there are several other aspects that still need to be taken care of these tips are sure to get you off on the right foot.
Before the move, make sure each of your staff is aware of his or her responsibilities especially in relation to packing up their own office. Naturally, this assumes you will have already involved them in the planning process so they will have a picture in their mind of their new office and will be ready to move into it with little disruption. This preparation should also include ensuring you have sufficient electrical and telephone connections in each room at the new location to allow for current needs, and also any possible future expansion plans.
Notify your customers, business partners, local governance service providers and any other interested parties of your change of address several weeks in advance. You can do this by including a sticker with every letter that goes out at least one month prior to the move. Receptionists should also be trained to tell all callers of your pending change of address and any messages on hold can also be used to inform the caller of the change. Update your website with an easy to read alert about the change of address and phone numbers and make sure all staff amend their e-mail and phone messages to tell callers of the changes too. Tell your telephone service provider about your pending change so that all calls to the old number can be redirected without interruption.
One of the most important things you can do prior to the move is to check that you have the best furniture removal company for the task. You can do this by checking business references and contacting old clients to see how happy they were with their services. Now, after you have made this decision it is vital to have all your computer network requirements set up and tested at least a few weeks prior to your arrival at your new office. Avoid any computer upgrades at this time and wait until after you have moved in before making any further changes. Make sure your vital office equipment including fax machines and photocopiers are in place before the move begins so that you can hit the ground running once the staff have unpacked their personal boxes. Provide every staff member with a layout plan of the office so they can visualize it before they arrive.
Although these three points are not meant to be an exhaustive checklist, you and your furniture removal company will have a much easier time of it if you have taken care of these points.